Public Meeting Notices and Agendas

Checklist for Publishing Meeting Notices with Agendas

 * Acknowledgments

Thanks to the efforts of the PublicMeetings.info, a project of E-Democracy.org. This effort is funded by the Ford Foundation.

The eCitizen Foundation is helping to research and use its methodologies to create a checklist of open standards that municipalities and other organizations can use to better enable citizens to participate.

Slideshow explaining process of building the checklist: Slideshow about Project


 * Book Mission and Guidelines

Mission

Create a checklist for publishing a meeting notice with an agenda that makes it easier for citizens to learn about and participate in public meetings, especially for meetings that municipalities and communities. The checklist will stress methods and incorporate standards that are inclusive and as open as possible (OPIA- Open, Public and Integrated Architecture). Specifically, the requirements gathering will concentrate on three aspects of any public system architecture: the business layer, the legal issue layer and the technological implementation layer (BLT methodology). In addition, there will be a focus on the sociological aspects such as marketing and social networking.


 * /Guidelines/


 * /General Requirements/


 * /Requirements Gathering/


 * /Resources, Standards and Ideas to Consider/


 * /How to Publish an Online and Printable Public Meeting Notice with Agendas/


 * Integration with Other Systems
 * Aggregation
 * Calendaring/Busy Services
 * Social Media
 * Search Engine Optimization SEO
 * Legal/Auditing Systems
 * Mobile
 * Printed Material
 * How Do Hybrid Meeting Venues Impact Public Meeting Notices and Agendas
 * Business Layer: What business processes and procedures for publishing
 * Legal Layer: What Types of Legal Issues Must be Considered and Represented
 * Technology Layer: Standards that Implement the Notice
 * Sociological Components: How to Market and Publicize the Notice
 * /Appendix A: Cited Standards/


 * /Appendix B: Examples of Actual Public Meeting Notices/


 * /Appendix C: Examples of Existing Systems and Software/


 * /Appendix D: List of Organizations and Efforts/

Background
For further information on this exploration see the Public Meetings main page with the Participation 3.0 initiative. Join the Public Meetings Online Technical Working Group to participate more actively.