Development Cooperation Handbook/Designing and Executing Projects/Project Execution and Control/Gain Project Acceptance

Gain Project Acceptance

The purpose of Gain Project Acceptance is to formally acknowledge that all deliverables produced during Project Execution and Control have been completed, tested, accepted, and approved by the project’s Beneficiaries and the Project Sponsor, and that the product or service the project developed was successfully transitioned from the Project Team to the Performing Organization. Formal acceptance and approval also signify that the project is essentially over, and is ready for Project Closeout

Conduct Final Status Meeting
Once the product of the project has been successfully transitioned to the Performing Organization, the Project Manager should prepare the final status report and conduct the final status meeting. The Project Schedule must be up to date for all completed project and project management lifecycle phases. This is the final opportunity for all participants to confirm that the product of the project has been successfully developed and transitioned. Any outstanding issues or action items must be transitioned from the Project Team to the Performing Organization.

Gain Acceptance Signature from Project Sponsor
As the deliverables of the project are produced and accepted, approval signatures are gained from the Project Sponsor and Customer Decision-Makers. Following the final status meeting, the Project Manager must obtain the Project Sponsor’s signature one final time, indicating acceptance of the project to date, and indicating approval to proceed to Project Closeout. If the Project Sponsor does not accept the project, he/she must indicate the specific reason(s) for rejection. The Project Manager is then responsible for resolving the issues and seeking the Project Sponsor’s acceptance again.

Deliverable
igned Project Acceptance Form – a formal document indicating Project Sponsor acceptance of all project deliverables and approval to proceed to Project Closeout.